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Addressing Mail | Receiving Packages | Address Change
Sending Packages | Copying Services | Fax Services
ASMC Mail Services | United States Post Office
Print out a copy of the Student Guide to Services.
Print out a Copy Service Request Form.
Main Switchboard
The main information number for the college is 430.2255. You may call this number for a directory of campus phone numbers for faculty and staff and other general numbers.
All calls for students are handled in the following manner:
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We never give out any personal or home numbers to callers.
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For students in the residence halls, we will forward the caller to the receptionist in your residence hall. She should have a record of your instructions about whether you want calls transferred to your individual extension or a message taken.
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For off campus students, we will inform them that you don't live on campus.
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If it is an emergency, we will transfer them to the Dean of Students office, where they will take a message and try to contact you.
Addressing Mail and Packages
Please have your correspondents address your mail as shown below.
For USPS:
Student Name
PO Box
Oakland, CA 94613-1301
For private carriers or agencies that do not ship to PO boxes:
Student Name
Residence Hall Name and Room Number
Mills College
5000 MacArthur Blvd.
Oakland, CA 94613-1301
Receiving Packages
NOTE: Dorm phones must be activated in order to receive packages.
- The Mail and Copy Center will contact you by telephone (and leave a voicemail if you do not answer) when your package has been processed and is available for pick-up. For assistance activating your dorm room phone, contact Telecommunications at 510.430.3265.
- Tracking: To track packages sent by UPS or FedEx:
- If the result of tracking shows that your package has just been delivered and you have not received a voicemail on your dorm phone, it means your package has not been processed. The Mail and Copy Center will contact you by telephone when your package is available for pick-up.
- You must have a Mills ID to pick up packages – NO EXCEPTIONS.
- Package pick-up hours are 10:30 a.m. to 11:45 a.m., and 1:00 p.m. to 4:30 p.m., Monday through Friday.
- Only students living on campus may receive packages at the Mail and Copy Center. Exceptions: students working on campus during summer may provide us with their name and department in order to receive packages.
- Mills College is not responsible for any lost or damaged items, perishables, or packages that require refrigeration. It is your responsibility to refuse or file claims for packages that arrive open or damaged.
- Please notify the Mail and Copy Center if you are expecting insured items, important documents, or packages that need special handling.
- Three days after initial notification, the Mail and Copy Center will leave a second voicemail informing you of your package's arrival. If the package has not been picked up within two days of the second notification, it will be returned to the sender.
- Students residing in Underwood Apartments must notify the Mail and Copy Center of individuals residing with them, if those individuals will also be receiving packages.
- Two weeks before the end of each semester, please contact the Mail and Copy Center for packages that may be available for pick-up. If you are expecting packages to arrive at Mills after the end of the semester, you must inform Mail and Copy Center staff of any arrangements for their pick-up, or we will return your package. Only packages sent through USPS may be forwarded to a new address; UPS and FedEx do not forward packages, and they will be returned.
- Please ship your boxes for the fall semester to arrive two weeks before you do. Pack boxes that you will be able to move easily because hand trucks may not always be available. You are responsible for transporting the boxes to your room.
Change of Address Notification: Temporary and Permanent
A change of address card is available from your receptionist or at the Mail and Copy Center. Please complete one of these in the following circumstances:
Temporary summer forwarding address: When you will be returning in the fall, complete this form to have your mail forwarded to you over the summer. You will be notified by postcard of any packages received. The Mail and Copy Center will hold them until you return, forward them if U.S. mail, or reship them if you're willing to pay the postage.
Permanent on campus: When you change rooms or residence halls, notify us so we can re-route your mail. Any mail addressed to your old hall will be delayed because it will be sorted to that hall, returned to us, and then re-routed to your new hall. Please notify your correspondents of your new address.
Permanent off campus: When you move off campus or leave the college we will forward your mail for three months to give you time to notify your correspondents of your new address. We then return your mail to sender so they know that you didn't receive it.
The mail center receives piles of catalogs and advertisements sent by companies using old mailing lists to students no longer here. We have prepared a card for you to sign that we send to a clearinghouse to remove your name from these lists. You will save a lot of paper by removing your name from these lists. When you leave the College, please get one of these cards from your receptionist or from the Mail and Copy Center. We will be happy to apply the postage and send the card to the clearinghouse once you have completed it.
Sending Packages
To send a package through FedEx or UPS, please complete a shipping request form (available in the Mail and Copy Center). Cutoff times for daily pickup are as follows:
- UPS – 9:30 a.m.
- Federal Express – 2:00 p.m.
Payment methods accepted include cash, personal checks and third party billing.
At the end of the school year, we will post instructions in the residence halls about shipping your items home. Pack boxes that you will be able o move easily because hand trucks may not always be available. You are responsible for transporting the boxes to your room from the Mail Center in Sage Hall.
Copying Services
The Mail and Copy Center provides full-color and black and white printing and copying services in sizes up to 11” x 17”, and stocks a variety of specialty papers in many colors and weights, including carbonless paper. Other copy services available include laminating, binding, collating, cutting, folding, padding and stapling. Service fees are posted at the Mail and Copy Center.
Copy orders generally require 24 hours to complete. When you place your order, the Mail and Copy Center will provide you with the expected lead time for completion of your order. Print out a Copy Service Request Form.
Fax Services
The Mail and Copy Center operates the central fax machine on campus where you can send and receive local, domestic and international faxes. When you send a fax, a complimentary fax cover sheet is provided for you as well as a printed confirmation for your records that your fax has been sent.
If you are receiving a fax, please ask the sender of your fax to include your name and phone number on it. Faxes will be kept for one week and then shredded. Fax service fees are posted at the Mail and Copy Center. Fax number: 510.430.3314.
Mail Services for ASMC Clubs
The Treasurer of ASMC will be able to tell you if your club has a budget for sending out mail. If so, you can complete a postal form in Sage Hall with your club's account number and the mail will be posted here and the cost charged to your club account. Mail should be brought to Sage Hall by 2:00 pm to be posted that day. Please notify us if you're doing an extra large mailing (several boxes of mail).
Incoming Club mail will be sorted into the Division of Student Life box in Sage Hall.
United States Post Office on Campus
A United States Post Office (USPS) is located on campus in the Rothwell Center next to the Tea Shop. It is open 9:00 a.m. to 3:00 p.m., Monday through Friday. The USPS provides services including shipping and receiving, PO Box rental, and shipping supplies and postage stamps for purchase. Telephone number is 510.636.0850.
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