Q. Why does a student organization have to register with the Office of Student Activities every year?

A. Current organizations must re-register online, via students' MyMills page and click on the Undergraduate Student Organization Registration Form. Registration will close on September 18, 2009 at 5pm. All signature required forms will need to be submitted to the Office of Student of Activities located in Rothwell room B no later than September 18 to be eligible to receive ASMC funds this semester.

Q. What if we are re-registering an active organization?

A. Current organizations must have re-registered online and submit all signature required  forms to the Office of Student of Activities located in Rothwell room B by Friday, September 18, 1009 by 5pm.

Q. What if we want to start a new organization?

A.  Registration for new organizations will be accepted until September 18, 2009 by 5pm. After this date organizations will not be able to officially register and receive funds until Spring 2010.

A. Your group and its members and officers/representatives are responsible for understanding and abiding by all of these policies and procedures. In particular, please note that:

1. You must have at least three currently enrolled undergraduate student members to serve as President, Treasurer, Publicity Chair plus one faculty/staff advisor who has signed the Advisor Agreement Form;

2. The voting members and officers of your organization must be currently enrolled Mills College students;

3. Your members and officers must agree to accept College and campus regulations including, but not limited to, the Honor Code, as outlined in the Mills College Handbook;

4. Your organization may not discriminate against anyone on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition, ancestry, marital status, citizenship, or sexual orientation, in giving access to your programs, services and events. Officer selection criteria may include a requirement that officers are expected to accept the tenets of the organization as set forth in the organization's constitution and by-laws.

5. Your organization must have a current constitution on file with the OSA.

Q. What do we need to do to get our organization registered or re-registered?

A. Step One—Complete the Mills College Student Organization Registration form online, instructions are as follows:

1. Login to your MyMills account

2. Scroll to the bottom of the page and click on "Undergraduate Student Organization Registration."

3. Follow directions as prompted on the online submission form.

4. Once all required fields(indicated by asterisks) have been completed, click "submit to request"

5. If the form was filled out completely your screen will refresh, and you will be prompted to print out the form. Once you have printed, please sign the bottom of the form and submit to the Office of Student of Activities located in Rothwell room B no later than, September 18th at 5pm.

6. Please, follow-up with your listed advisor and ensure that they have/will be submitting their signed "Advisor Agreement Form" no later than September 18 2009 by 5pm to the Office of Student of Activities located in Rothwell room B.

7. If you need to update your Constitution please, submit a hard copy form to the Office of Student of Activities located in Rothwell room B no later than September 18, 2009 by 5pm.

B. Step Two—Fulfill expectations of student organizations.  Attend a mandatory orientation meeting with an OSA advisor September 8 or 9 at 5:00pm in the Student Union. Your organization’s constitution will also be reviewed at this time.

• The President or her proxy will attend Board of Presidents (BOP) Meetings called by the ASMC Organizational Chair.
• The Treasurer must attend a budget workshop and follow all budgetary guidelines to receive funding
• Submit a summary report of all income and expenses (ledger) by 4:00 pm on the last Friday of classes each semester.
• Participate in Block Party Thursday, September 3, 2009.
• Turn in registration forms by the appropriate deadline.

If there are any questions in regards to Club Registration please contact, Mandy Benson, Assistant Director of Student Activities, in the Office of Student Activities email: mbenson@mills.edu or phone: 510.430.2322.

Club Events
Alcohol and Security Request Form (30k, pdf)
Club Movie Guidelines (27k, pdf)

Club Leadership
Club Advisor Agreement (23k, pdf)
Sample Club Constitution (11k, pdf)

Club Funding Forms
ASMC Budget Transaction Request Form (96k, pdf)
ASMC Special Funding Request Form (23k, pdf)

Student Organization Handbook

ASMC and the Office of Student Activities have prepared the Student Organization Handbook for student organizations to learn about policies for forming  organizations, funding opportunities, and leadership resources.

Awards

Student Leadership & Mills of Color Awards Nomination Form (93k, pdf)